Privacy, consent & safeguards — draft
A responsible online competition must protect participant information, especially for children.
Data needed for the preliminary stage
We propose collecting only category, participant or ensemble name, age group when relevant, country, adult email contact, title of work and a recording link. More sensitive documentation should be requested only if needed to verify eligibility.
Children and publication
A parent or legal guardian should submit for a minor. Public winner listings, photographs and promotional recordings should be treated separately from the core assessment service, with appropriate legal basis and transparent choices.
Security and retention
The eventual live system must document secure hosting, retention/deletion schedules, data-subject rights, communications preferences, payment processing and legal organiser contact information. Nothing is submitted to a server from this local demo.